The Custom Forms Module within PAETEP allows you to build a variety of district specific forms for teachers, NTPs, and supervisors. 

For example, the Custom Form Module can be used to build district specific walkthrough or 'look for' forms.  You can build forms to survey staff and monitor the progress of district initiatives.  In addition, you can build forms to facilitate professional growth plans or individual improvement plans. 

The Custom Form Module can be combined with the Support Staff Module to add and expand your evaluation capabilities to include paraprofessionals, administrative staff, personal care aides, food service employees, custodial staff, maintenance staff, clerical staff, school safety personnel, technicians and more.  

The Custom Form Module includes Templates.  A variety of templates exist, including general templates and templates for evaluating various support staff personnel. For a complete list of templates, see the FAQ section below. 

The data collected from completed custom forms can be viewed via Usage Reports. These reports can be download for further review and analysis.

Table Of Contents

• Tutorials
• Step-by-Step Guide
  • Supervisor Form
  • Individual Form
• Administrative Features (Coming Soon!)
  • Building Custom Forms
  • Usage Reports
• Frequently Asked Questions (FAQs)

Tutorials

Slideshow: Custom Forms - Overview for Teachers/NTPs

Slideshow: Custom Forms - Overview for Principals/Supervisors

Step-by-Step Guide

Custom Forms are built with two workflows:

Supervisor Form

Supervisor Forms are started and completed by Supervisors. This workflow can be used for evaluations, walkthroughs, and more!

Step 1 - Supervisor initiates Supervisor Form

Step 2 - Supervisor fills out form, authenticates... and Submits

Step 3 - Employee reviews, adds comments, and authenticates

Individual Form

Individual Forms are started and completed by Employees. This workflow can be used for Surveys, Self-Ratings, Feedback Forms, Reflections, Improvement Plans, and more!

Step 1 - Employee initiates Individual Form

Step 2 - Employee fills out form, authenticates... and Submits

Step 3 - Supervisor reviews, adds comments, and authenticates

Important Note - All Custom Forms are one way forms.  That is, either the supervisor (Supervisor Form) or the employee (Individual Form) completes the form and submits to the other party for review.  The other party is not allowed to complete a portion or section of the form.  However, all Custom Forms have a General Comments section at the bottom of the form that can be enabled so that either party can share comments back and forth.  

Administrative Features (Coming Soon!)

Building Custom Forms

Usage Reports

Frequently Asked Questions (FAQs)

• Q: What is a Custom Form used for?
• Q: How do I get access to Custom Forms?
• Q: How can I use Custom Forms to evaluate support staff in PAETEP?
• Q: What template Custom Forms are available?
• Q: Can I make a Custom Form where both the employee and supervisor fill out a portion?
• Q: Who initiates a Custom Form?
• Q: What types of questions can be used in a Custom Form?
• Q: Why can't I view a Custom Form?
• Q: Why can't I see data in the Usage Report?
• Q: How can I view a Custom Form when completing a 13 form?

Q: What is a Custom Form used for?

With the Custom Forms Module, you can build a variety of forms for teachers, NTPs, supervisors, and support staff. Below is a list of how some of our clients are using Custom Forms, but there is certainly no limit to what you can build!

Walkthroughs

1. Building Specific 'Look-For' Forms
   
2. Domain Specific Walkthroughs
3. Component Specific Walkthroughs
4. Peer Coaching Walkthroughs
5. Virtual Teaching Walkthroughs
6. Remote Learning Walkthroughs

Surveys

1. Teacher Reflection/Feedback Forms
   
2. Program Evaluation Forms
3. Curriculum Evaluation Forms

Support Staff Evaluations

1. Administrative Assistant Evaluations
2. Custodian or Maintenance Evaluations
3. Information Technology Evaluations
   
4. Paraprofessional Evaluations

Other Forms

1. Checklist Observation Forms
2. Rubric Evaluation Forms
3. Improvement Plans
4. PDE 427 - Instruction I to Instruction II Assessment Form
5. Instructional Technology Data Collection Forms

If you still need support, Submit a Ticket.

Q: How do I get access to Custom Forms?

If your district would like to purchase the Custom Forms Module, please fill out this online form. Once submitted, someone from our team will contact you to discuss your request and pricing.

If you still need support, Submit a Ticket.

Q: How can I use Custom Forms to evaluate support staff in PAETEP?

Custom Forms are the perfect companion to the Support Staff Module for PAETEP. With the purchase of this module, you will gain the ability to onboard your non-certified staff into PAETEP, including paraprofessionals, administrative staff, personal care aides, food service employees, custodial staff, maintenance staff, clerical staff, school safety personnel, technicians, and more!

Once these users are onboarded, your district can use the Custom Form module to create evaluation tools. If you do not currently have an evaluation, you can use one of our template forms or customize it to fit your needs.

If you still need support, Submit a Ticket.

Q: What template Custom Forms are available?

Currently, the following templates are available:

    General Templates

• 'Look-For' Form
• PDE 427 - Instructional I to Instruction II Assessment Form
• Performance Improvement Plan
• Staff Survey
• Walkthrough Form with Domain Rubric Ratings

    Support Staff Evaluation Templates

• Administrative Assistant Annual Evaluation
• Custodian / Maintenance Annual Evaluation
• Information Technology Annual Evaluation
• Paraprofessional Annual Evaluation
• Support Staff Annual Evaluation

If you still need support, Submit a Ticket.

Q: Can I make a Custom Form where both the employee and supervisor fill out a portion?

All Custom Forms are one way forms. That is, either the supervisor (Supervisor Form) or the employee (Individual Form) completes the form and submits to the other party for review. The other party is not allowed to complete a portion or section of the form. 

However, all Custom Forms have a General Comments section at the bottom of the form that can be enabled so that either party can share comments back and forth.

If you still need support, Submit a Ticket.

Q: Who initiates a Custom Form?

Custom Forms are built with two workflows: Supervisor and Individual forms.

Supervisor Forms are started and completed by Supervisors. This workflow can be used for Evaluations, Walkthroughs, Observations, and more!

Individual Forms are started and completed by Employees. This workflow can be used for Surveys, Self-Ratings, Feedback Forms, Reflections, Improvement Plans, and more! Note that Supervisors also have the ability to initiate an Individual Form on behalf of the Employee.

If you still need support, Submit a Ticket.

Q: What types of questions can be used in a Custom Form?

Currently, the Custom Form Builder supports the following question types:

• Calculate Total
• Checkboxes
• Contextual Information (autofills for employee name, supervisor name, building, completed date)
  
• Date
• Drop Down
• Electronic Signatures
  
• Multiline Open Ended Response
• Multiple Choice
  
• Rubric
• Single Line Open Ended Response
• Time

If you still need support, Submit a Ticket.

Q: Why can't I view a Custom Form?

All Custom Forms have two stages: Draft and Completed. While a form is in the Draft stage, only the user "Waiting on..." user will have viewing permissions. Once that user submits the form, all other users will gain the ability to view the form, add comments to the General Comments and Updates section, and authenticate.

If you are unable to open/view a custom form, ensure that the "Waiting on..." user has submitted the form.

If you still need support, Submit a Ticket.

Q: Why can't I see data in the Usage Report?

Custom Form Usage Reports are a convenient way to track your form usage in one centralized location. When viewing a Usage Report, users with District Admin level privileges will see data from all instances of the form. Other supervisor, such as Principals and NTP Supervisors, will only have access to data associated with their building assignment. 

If you are a Principal/Supervisor who needs to view Usage Report data associated with another supervisor, please contact your District Admin/Portal Manager.

If you still need support, Submit a Ticket.

Q: How can I view a Custom Form when completing a 13 form?

A Custom Form will be visible in the quick view panel of a 13 form under the "Custom Forms" header. See image below for details.

Note that only completed observations will populate this panel. If you are not seeing your data in the quick view pane, please ensure that your Custom Form is submitted/closed.

If you still need support, Submit a Ticket.