13-3 SUMMATIVE RATING FORMS

NONTEACHING PROFESSIONAL RATING FORM (13-3)

Building Level Data Available

EVIDENCE COLLECTION WITHIN PAETEP

OBSERVATION AND PRACTICE EVIDENCE (90%)

The following items are modules and workflows within PAETEP that are used to collect the evidence needed for the Observation and Practice portion of the 13-3 form. 

NOTE - NTPEs who are Temporary Professional Employees should be evaluated twice per year with a 13-3 Semi-Annual summative rating form. 100% of the final score of the 13-3 Semi-Annual will come from the Observation and Practice evidence.

Observations

NTPE OBSERVATION

The NTPE Observation is a year-long process which is initiated by the Principal, Assistant/Vice Principal, CTC Director, or Supervisors of Special Education. Once initiated, the NTPE sets goals and identifies component focus areas. Based upon the component focus areas selected, the NTPE provides information pertaining to how they plan to improve their practice. 

The NTPE Observation is then submitted to their supervisor for review. Feedback is provided, followed by approval. Once approved, the NTPE returns to the NTPE Observation throughout the school year to provide updates and share artifacts. The process ends with a final submission of updates and a self-assessment. Supervisors then provide final feedback and component ratings which transfer to the 13-3 to inform the year-end summative ratings. A conference option is also available. 

COMPREHENSIVE FORMAL OBSERVATIONS 

Comprehensive Formal Observations are completed once per year for teachers who are Professional Employees (tenured) and twice per year for teachers who are Temporary Professional Employees (non-tenured). 

Comprehensive Formal Observations are initiated by the supervisor and include a pre-observation questionnaire, pre-observation conference, classroom observation, post-observation questionnaire, self-assessment rubric, observation summary form, and post-observation conference. 

DIFFERENTIATED SUPERVISION 

For LEAs that implement a differentiated supervision cycle, the Differentiated Supervision module and workflow within PAETEP can be used in school years when a teacher is not being formally observed. 

The Differentiated Observation process is initiated by supervisors. Once initiated, teachers complete and submit an action plan, mid-year update, year-end update, and self-assessment rubric. A post-conference can also be completed, as desired.

Informal Observations

WALKTHROUGHS

Walkthroughs provide a means to complete informal observations, documenting evidence around the four Domains. Walkthroughs are initiated and completed as desired by supervisors.  

Supervisors can add comments, attach documents, and provide feedback to NTPEs. If desired, NTPEs may respond to supervisors’ comments, engaging in an asynchronous dialogue to improve their practice.

Other Observation & Evidence Gathering Tools

ANECDOTAL NOTES

Anecdotal Notes provide a means for supervisors and/or NTPEs to document and share additional evidence that might not be observed during a Walkthrough or Formal Observation. Anecdotal Notes are initiated and completed as desired by supervisors and/or NTPEs. 

For example, NTPEs can use Anecdotal Notes to share evidence about their practice, allowing them to build a portfolio of artifacts. Similarly, supervisors can use Anecdotal Notes to document positive aspects about a NTPE's practice or leadership within the school/district.  

STAND-ALONE RUBRICS

Stand-Alone Rubrics offer a streamlined way to document evidence and/or provide component ratings. Stand-Alone Rubrics are composed of only the rubric part of traditional observations whereby the NTPE and/or principal can rate on all 22 components and add component specific comments where appropriate. Stand-Alone Rubrics can be used with teachers and non-teaching professionals (NTPEs) like counselors, nurses, etc.

There are two types of Stand Alone Rubric tools:

Supervisor Only Rubrics

The Supervisor Only Stand-Alone Rubric is initiated and completed solely by the supervisor. That is, the employee is not required to self-assess.

When completing the Supervisor Only Stand-Alone Rubric the supervisor can rate on each of the 22 components and add comments and attachments where appropriate. Once completed and submitted by the supervisor, the employee can view the ratings and add comments if desired.

Employee/Supervisor Rubrics

The Employee/Supervisor Stand-Alone Rubric is initiated by the supervisor. The employee is then notified by email to complete the rubric and self-assess. Not only can NTPE self-assess on all 22 components, but also they can add component specific comments and attachments where appropriate.

Once completed, the employee submits their self-rating to their supervisor. The supervisor then completes the process by providing ratings on each component and adding comments where desired. Once submitted, the supervisor ratings flow to the 13 forms for easy reference.

CUSTOM FORMS

The Custom Forms Module within PAETEP allows you to build a variety of district specific forms for teachers, NTPEs, and supervisors. 

For example, the Custom Form Module can be used to build district specific walkthrough or 'look for' forms.  You can build forms to survey staff and monitor the progress of district initiatives. In addition, you can build forms to facilitate professional growth plans or individual improvement plans. 

BUILDING SCORE EVIDENCE (10%)

Building scores are derived by the PDE and published each school year. If available and attributable to an NTPE, Building Scores constitute 10% of the final score on the 13-3 Annual form.