It is an LEA Decision whether to evaluate an Emergency Certified Educator or Substitute using PAETEP.

If an LEA chooses to use PAETEP to evaluate an Emergency Certified Educator or Substitute, they should utilize the "Add-On" roles to identify those individuals appropriately and for reporting purposes. 

Once the Emergency Certified or Substitute roles have been applied to a user's account, they will be marked on the Supervision Management screen with identifying icons, and their 13 rating forms will not contribute to the LEAs Educational Effectiveness Annual Report (EEAR) within PAETEP.

Table Of Contents

• Step-by-Step Guide
• Frequently Asked Questions (FAQs)

Step-by-Step Guide

Note: Only District Admins can add or remove roles from a user.

Step 1: Navigate to the User Management > All Users

Step 2: Find the employee you wish to update tenure status for using the filter and search options

Step 3: Open the User's Profile Page, by clicking Actions > Edit

Step 3: Navigate to the "User Role" tab, and select (or deselect) the appropriate role. Then click "Update User"

Important Note: These designations are "Add-on" roles. They are to be used in conjunction with foundational roles, such as "Teacher" or "NTPE & Elem_Sch_Counselor".  When adding the Emergency Certified or Substitute role, DO NOT REMOVE foundational roles, such as  "Teacher" or "NTPE & Elem_Sch_Counselor".

Frequently Asked Questions (FAQs)

• Q: Are Emergency Certified Educators/Substitutes required to be evaluated in PAETEP?
• Q: How do I view Emergency Certified/Substitute Teaching staff on the Supervision Management page?
• Q: How do I remove 13 rating forms completed on Emergency Certified Educators/Substitute teachers from my LEA's EEAR Report?

Q: Are Emergency Certified Educators/Substitutes required to be evaluated in PAETEP?

It is an LEA Decision whether to evaluate an Emergency Certified Educator or Substitutes using PAETEP.

If an LEA chooses to use PAETEP to evaluate an Emergency Certified Educator or Substitute, they should utilize the "Add-On" roles to identify those employees appropriately and for reporting purposes. See step-by-step guide above for details on adding these sub-roles.

For best practices in evaluating all employees, review instructions provided in these articles: 

• What Teachers should know about Act 13 and PAETEP
• What NTPEs Should Know about Act 13 and PAETEP
• What Principals Should Know about Act 13 and PAETEP

If you still need support, please Submit a Ticket.

Q: How do I view Emergency Certified/Substitute Teaching staff on the Supervision Management Page?

Emergency Certified/Substitutes will be found with other non-supervising users on the Supervision Management page.

Users with this designation will have an additional icon next to their name ("EC" for Emergency Certified Educator, and "Sub" for Substitutes).

If you still need support, please Submit a Ticket.

Q: How do I remove 13 form rating forms completed on Emergency Certified Educators/Substitute teachers from my LEA's EEAR Report?

Once the Emergency Certified or Substitute teacher roles have been applied to a user's account, they will be marked on the Supervision Management screen with identifying icons, and their 13 rating forms will NOT be included on the LEAs Educational Effectiveness Annual Report (EEAR) within PAETEP.

See step-by-step guide above for details on adding these sub-roles.

If you still need support, please Submit a Ticket.